1．— I\’ve got the system running, but I can\’t open my file.
—
Let me see if I can get it to work.
It’s my pleasure.
I’m very sorry.
2．—
— It\’s my pleasure．
Can you fax the document in time?
When can you fax the document for me?
Would you please fax the document for me?
3．— Can you copy these papers for me?
—
It doesn’t matter.
Ok. Just wait a moment please.
But I’m not sure.
4．—
— I\’ve called the maintenance worker.
This copier needs repairing.
Can I use the copier?
I don’t like this copier.
5．— Will you show me how to use this software?
—
Sure. You’ll master it in no time.
You are welcome.
Sorry, I’m too late for it.
6．Such office software is popular ______ the executive secretaries .
to
on
with
7．Copying files under Linux is similar ______ copying files under DOS.
in
to
with
8．A secretary must ______ big pile of files and correspondence in office.
deal with
agree with
get along with
9．Please see the suggestions below to ______ that your files are not lost.
be sure
make out
make sure
10．Nowadays office work can be done by hand ______ very fast speed.
in
at
on
11．Mary has been a secretary in this company ______she graduated from Beijing University.
before
when
since
12．I\’ll make a list of all the documents on this file ______ make it more clearly.
so that
in order to
but also
13．The secretary has a lot of things to take up in the office since she ______ away for quite a few days.
went
is going
has been
14．______the paperless management is widely used now, some important files are still kept as hard copies.
Although
When
Because
15．______you deal with the data files, the more familiar you get with them.
The more
If
Because
16．二、阅读理解：阅读下面的短文，根据文章内容进行判断，正确写“T”错误写“F”。
How often should filing be done? It depends on how busy the office is. In very busy organizations, filing is done at least every day. In a small or less busy office, filing can be done once or twice a week.
Filing Equipment. Tools that people use in sorting out documents range from small instruments such as paper clips, office pins and staplers to big machines such as photocopiers, printers and paper shredders.
Kinds of Files. Documents taken out very often are usually kept in clip folders; otherwise they are often kept in lever arch files. Besides, suspension files and box files are also used for different purposes.
What should be filed? People need to file documents that are sent to or received from by other people or organizations. These documents can be letters, reports, financial records, policy documents, etc.
- Filing should be done every day in each office. 1
- It is necessary to do filing no less than once every week in a small office. 2
- Only big instruments are useful in sorting out files. 3
- If you need always read the documents, you can put them into lever arch files. 4
- The company\’s annual reports usually need to be filed. 5
(1)
(2)
(3)
(4)
(5)
17． 二、完型填空：阅读下面的短文，根据文章内容从A、B、C三个选项中选出一个最佳选项将其补充完整。
Filing means keeping documents in a 1 place and being able to find them easily and quickly. Documents that are 2 will not easily tear, get lost or dirty.
A filing system is the central record-keeping system for an organization. It helps all people who should be able to access information to do so easily. It is always 3 when someone looks for something and is able to find it without difficulties. In our organizations we work in groups. We receive and send out documents on different subjects. We need to keep these documents for 4 reference. If these documents are not cared for, we cannot account for all our organizational activities. Everyone who needs to use documents should know 5 to get them.
A. clean B. secret C. safe
2. A. cared for B. caring for C. care for
3. A. a luck B. a pleasure C. a fun
4. A. future B. past C. historic
5. A. when B. why C. where
(1)
(2)
(3)
(4)
(5)
18．二、听力理解：请听下面的对话，根据对话内容从A、B、C三个选项中选出一个最佳选项。
Listen to the dialog and choose the best answer for each question.
Why did Melinda not finish her work yesterday? 1
A. She was too busy.
B. She forgot to sort the files.
C. She was ill.
2 . Did George care about Melinda? 2
A. No, he didn\’t.
B. Yes, he did.
C. It\’s not mentioned.
3 . What did George ask Melinda to do? 3
A. Prepare a report for a meeting.
B. Make a schedule for a meeting.
C. File the reports for him.
4 . In what order should Melinda file the documents? 4
A. In numerical order.
B. In subject order.
C. In date order.
5 . When should Melinda finish the filing? 5
A. In the afternoon.
B. Tomorrow morning.
C. Tomorrow afternoon
(1)
(2)
(3)
(4)
(5)
